Orientation

Welcome to Health PEI

As a new employee to Health PEI, you are required to review the materials on this page. 

This will help you become familiar with:

  • the organization and where you fit in it

  •  where to find Health PEI resources online

  • policies and collective agreements affecting you

  • where to find training and development opportunities

  •  how your pay works and more

This page is part of your overall orientation and onboarding to Health PEI.  Please bookmark it now. 

You may also need to review policies, guides, and other information specific to your role or to your part of the organization.

Your supervisor/manager will provide direction on these. 

 

Before you start your new job

Before you start your new job, you will need to provide your human resources employee services assistant with the following: 

  1. A signed pledge of confidentiality. PDF 
     
  2. A signed Acceptable Use Agreement for Government-Provided Technology. PDF 
     
  3. A completed criminal record check including a vulnerable sector check, if applicable. Your employee services assistant will provide you with the form and advice on where to go to obtain this. For more information, see the Health PEI Criminal Record Check Policy. PDF

4.    Other supporting documents as required by your supervisor or employee services assistant (they will tell you what is needed, if applicable). 

  • For example, you may need to provide:
    • proof of registration with a professional association 
    • any certificates/diplomas pertaining to your new position 
    • a copy of your driver’s license 

 

About Health PEI

Health PEI is responsible for the delivery of publicly funded health services in Prince Edward Island. We operate hospitals, health centres, public long-term care nursing facilities and community-based programs and services.

Read the welcome letter from Health PEI’s CEO. PDF

Learn about our vision, mission, values and goals: 

 

Where does your position fit within Health PEI? 

Review the following organizational charts to understand how Health PEI is structured and where your position fits within the organization.  


 

The Staff Resource Centre

The page you are currently viewing is part of the Health PEI Staff Resource Centre (SRC).

The SRC is a website with information and resources for employees of Health PEI, medical staff, (including salaried, contract and fee-for-service physicians), other health care professionals (e.g., pharmacists, mental health social workers, resident care workers, etc.), and volunteers. 

You can access this site at any time from any device with a web browser. The address is https://src.healthpei.ca  or you can Google “Health PEI Staff Resource Centre.” 

Take a moment now to bookmark this site in your browser.   

For questions or assistance with the SRC, contact HealthPEIWeb@ihis.org.

 

Health PEI Policies

Working in health care can be complex. Policies guide decision-making and streamline internal processes. They provide clarity and accountability about what is and isn’t acceptable within Health PEI. 

All policies in this orientation apply to you as an employee of Health PEI, whether your position is full-time or part-time, permanent or contract.  

Your role may also be impacted by other policies which your manager can share with you. 

Please read the following policies as part of your orientation. At the end of this orientation, you will need to sign a form attesting to have read these.  

 

The Policy Document Management System

The PDMS (also referred to as Medworxx and the PDMS) is a central repository that stores Health PEI’s policy and procedures, clinical standards, guidelines and medical directives.  

The PDMS is Health PEI’s authoritative source for policy documents.

You can access the PDMS on any device with internet access by logging in to the Policy Document Management System, using your Active Directory username and password (the same login and password for your computer).  

Once in the PDMS, you can search for policies by title, keyword and category.

 

Privacy and Protection of Personal Information

Working at Health PEI, you will come in contact with patient personal health information and other records that may be sensitive or confidential.

This can happen as you are providing care to patients; when you are using patient information to complete job duties like quality improvement, risk management, reporting or program evaluation; or just by seeing or hearing patients while you are working in Health PEI facilities.  

We are all required by law to protect this information and to use it appropriately.  Privacy training ensures you are familiar with the rules for respecting patient privacy and handling records with care.


For more information see the Access to Information and Privacy and Records Information Management pages on the SRC. 

 

Equity and Diversity

Health PEI believes that every employee, client, or other person associated with its operations has a right to equal treatment with respect to all services, programs, employment, goods and facilities provided by Health PEI, without discrimination and free from harassment. 

Read Health PEI’s Equity and Diversity policy. PDF

 

Employee Health, Safety and Wellness

Your health, safety, and wellness are important to us. 

Occupational Health Safety and Wellness is a multidisciplinary field concerned with the safety, health, and welfare of people at work.

At Health PEI, we know that being safe and healthy in the workplace involves every one of our employees, in everything they do, every day they are working.

 

Occupational Health Safety and Wellness Policies 

Note: To complete this orientation, you must read the policies with the asterisk* beside them. 

Read the summaries of additional Occupational Health, Safety and Wellness Related policies. PDF

For more information about Occupational Health Safety and Wellness at Health PEI, see the Orientation to Occupational Health, Safety and Wellness.

 

Violence Prevention

 

Workplace Hazardous Information System (WHMIS)

WHMIS is a comprehensive system for providing health and safety information on hazardous products intended for use, handling, or storage in Canadian workplaces. WHMIS training helps keep you, coworkers, patients, and visitors at Health PEI workplaces safe. 

At the end of this orientation, you will need to sign a form attesting to having performed the steps below.  

  1. Read the WHMIS training presentation.* PDF
  2. Take the WHMIS quiz* WORD WHMIS quiz answers *WORD (Check your Downloads folder for documents.)
  3. Print and have your manager sign your WHMIS Certificate of Completion. PDF Please retain this certificate for your records. 

 

Employee Assistance Program (EAP) and MindBeacon

 

Employee Assistance Program

The Employee Assistance Program (EAP) offers confidential, professional counseling services to help resolve problems that affect your personal life and may affect work performance. 

Learn more about the Employee Assistance Program. 

 

MindBeacon

MindBeacon provides confidential, online, mental health support including: 

  • A private online space to access mental health support
  • A monthly mental wellness newsletter and virtual events
  • Talk, type, read, watch – whatever you're most comfortable with 
  • High-quality, evidence-based care

Learn more about MindBeacon. 

 

Training and Development

 

Health PEI Performance and Development

Health PEI recognizes and values the significant contributions of its employees to the provision of quality programs and services. We are committed to the continuous learning and professional development of all our employees.

Read the Health PEI Performance and Development Policy. PDF

 

Internal training and development

The Public Service Commission (PSC) offers workshops and other learning opportunities (Pathways to Learning) on a variety of topics for employees of Health PEI and The Public Service Commission.

On the PSC Learning and Development website, you can also find information about how to develop your skills as a leader, online courses and additional learning opportunities. 

 

Funding for paid training

Health PEI and/or your union may be able to cover the cost of some or all of the cost of training taken outside of the government. Visit Development and Training Funds for a list of training funds offered by Health PEI and/or your union. 

 

French language training

French Language Services offers courses in how to speak and write in French free of charge to provincial government employees. See the French Language Training Program page for eligibility requirements and how to apply. 

 

Your learning and development plan

At least once a year, you should meet with your supervisor to talk one-on-one about your learning goals. Download the learning and development plan template. PDF 
 

Collective Agreements

Collective agreements provide terms and conditions of employment for a group of employees. If your position is unionized, it is subject to your union’s collective agreement.

For your union’s collective agreement with Health PEI see the Collective Agreements page. 

Staff who are not unionized are called excluded. If you are excluded, you can contact your employee services assistant for information on the terms and conditions of your employment. 

 

Your Pay and Benefits

In order to be paid:

On your first day you will need to provide your manager, supervisor, or administrative assistant with your: 

  • Social Insurance Number 
  • Banking Information (institution, transit number, account number and/or a void blank cheque)

 

When do I get paid?

You will be paid every second Thursday for the two-week period (from Sunday to Saturday) ending two weeks prior.  See the 2024 payday calendar. PDF


Where can I find my pay stub? 

Your pay information is stored in an application called PeopleSoft. You can find your pay stubs (also called pay advices) by logging into Insite, selecting My HR and then Payroll. 

To sign into Insite, use your computer login information or contact the ITSS Service Desk to set your password. (See the second last section on this page for ITSS Service Desk  contact information.)

 

Public Sector Pension Plan (PSPP)

You will be automatically enrolled in the PSPP Pension Plan when you become permanently employed by Health PEI and will contribute to the plan through regular payroll deductions. 

Learn more about the Public Sector Pension Plan. 

 

Benefit deductions

Eligibility for group benefits is determined by your status with the employer. 

Permanent Employees – Pension (PSPP), group life, accidental death, and disability and long-term disability benefits are compulsory; health and dental are optional; union dues (if applicable) and general statutory deductions (income tax, EI and CPP). 

Temporary Employees – general statutory deductions and union dues (if applicable). Group insurance benefits when eligible. 

Casual Employees – general statutory deductions and union dues. Casual employees are paid an additional 12% greater than the first step in their classification in lieu of statutory holidays and vacation. Casual employees are not eligible for group insurance benefits.

Learn more about group benefits.  

 

The ITSS Service Desk (Technical Help)

If you need technical help regarding your computer, phone or the Clinical Information System, the ITSS Help Desk is available 24/7, 365 days per year. 

Contact the Service Desk

Telephone: 902-620-3600

Email: servicecentre@gov.pe.ca

Online Self-Service Help Desk: https://helpdesk.gov.pe.ca/helpdesk/

 

Orientation and policy acknowledgment 

You are almost done... 

To complete your initial orientation and onboarding, please download and complete the Orientation and Policy Acknowledgement Form PDF and upload it to the Onboarding tile on PeopleSoft or, if you don't have access to PeopleSoft, return it to your employee services assistant. 

This will be included in your employee record with Human Resources.  

 

Congratulations! 

Congratulations on reviewing all the materials! (We know it is a lot on your first day.) Your manager or supervisor will be able to answer any further questions you may have. 

 

 

QEH Staff

QEH Nursing Department

 

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