Welcome to Health PEI
As a new employee to Health PEI, you are required to review the materials on this page.
This will help you become familiar with:
the organization and where you fit in it
where to find Health PEI resources online
policies and collective agreements affecting you
where to find training and development opportunities
how your pay works and more
This page is part of your overall orientation and onboarding to Health PEI. Please bookmark it now.
You may also need to review policies, guides, and other information specific to your role or to your part of the organization.
Your supervisor/manager will provide direction on these.
Before you start your new job
Before you start your new job, you will need to provide your human resources employee services assistant with the following:
- A signed pledge of confidentiality. PDF
- A signed Acceptable Use Agreement for Government-Provided Technology. PDF
- A completed criminal record check including a vulnerable sector check, if applicable. Your employee services assistant will provide you with the form and advice on where to go to obtain this. For more information, see the Health PEI Criminal Record Check Policy. PDF
4. Other supporting documents as required. For example, if applicable, you may need to provide:
- proof of registration with a professional association
- any certificates/diplomas pertaining to your new position
- a copy of your driver’s license
Your supervisor or employee services assistant will let you know what is required and provide guidance if needed.
About Health PEI
Health PEI is responsible for the delivery of publicly funded health services in Prince Edward Island. We operate hospitals, health centres, public long-term care nursing facilities and community-based programs and services.
Read the welcome letter from Health PEI’s CEO.PDF
Learn about our vision, mission, values and goals:
- The Health PEI Strategic Plan 2021 At a Glance PDF
- for a deeper dive, read the Health PEI Strategic Plan 2021 to 2024 PDF (this file is large so may take a minute or two to load)
- Living our Values: The Health PEI Code of Conduct PDF
- Family and Patient Centred Care PDF
Where does your position fit within Health PEI?
Review the following organizational charts to understand how Health PEI is structured and where your position fits within the organization.
The Staff Resource Centre
The page you are currently viewing is part of the Health PEI Staff Resource Centre (SRC).
The SRC is a website with information and resources for employees of Health PEI, medical staff, (including salaried, contract and fee-for-service physicians), other health care professionals (e.g., pharmacists, mental health social workers, resident care workers, etc.), and volunteers.
You can access this site at any time from any device with a web browser. The address is https://src.healthpei.ca or you can Google “Health PEI Staff Resource Centre.”
Take a moment now to bookmark this site in your browser.
For questions or assistance with the SRC, contact HealthPEIWeb@ihis.org.
Health PEI Policies
Working in health care can be complex. Policies guide decision-making and streamline internal processes. They provide clarity and accountability about what is and isn’t acceptable within Health PEI.
All policies in this orientation apply to you as an employee of Health PEI, whether your position is full-time or part-time, permanent or contract.
Your role may also be impacted by other policies which your manager can share with you.
Please read the following policies as part of your orientation. At the end of this orientation, you will need to sign a form attesting to have read these.
- Attendance Support and Management Policy PDF
- Cannabis Use in Health PEI Facilities and Services PDF
- Drug, Alcohol and Medication Policy PDF
- Employee Conflict of Interest Policy PDF
- Language Interpretation Policy PDF
- Personal Wireless Communication Device Usage Policy PDF
- Remote Work Policy PDF
- Social Media Policy PDF
The Policy Document Management System
The PDMS (also referred to as Medworxx and the PDMS) is a central repository that stores Health PEI’s policy and procedures, clinical standards, guidelines and medical directives.
The PDMS is Health PEI’s authoritative source for policy documents.
You can access the PDMS on any device with internet access by logging in to the Policy Document Management System, using your Active Directory username and password (the same login and password for your computer).
Once in the PDMS, you can search for policies by title, keyword and category.
Privacy and Protection of Personal Information
Working at Health PEI, you will come in contact with patient personal health information and other records that may be sensitive or confidential.
This can happen as you are providing care to patients; when you are using patient information to complete job duties like quality improvement, risk management, reporting or program evaluation; or just by seeing or hearing patients while you are working in Health PEI facilities.
We are all required by law to protect this information and to use it appropriately. Privacy training ensures you are familiar with the rules for respecting patient privacy and handling records with care.
- Watch the Privacy & You Training video (37:24) OR read the PowerPoint presentation
- Download and complete a Certificate of Completion. Please retain this certificate for your records.
- Learn more about the Freedom of Information and Privacy Protection Act and your role as a Health PEI employee PowerPoint
- Read Records Management for New Employees PDF
- Read the Privacy and Protection of Personal Health Information Policy PDF
Equity and Diversity
Health PEI believes that every employee, client, or other persons associated with its operations has a right to equal treatment with respect to all services, programs, employment, goods and facilities provided by Health PEI, without discrimination and free from harassment.
Read Health PEI’s Equity and Diversity policy. PDF
Employee Health, Safety and Wellness
Your health, safety, and wellness are important to us.
Occupational Health Safety and Wellness is a multidisciplinary field concerned with the safety, health, and welfare of people at work.
At Health PEI, we know that being safe and healthy in the workplace involves every one of our employees, in everything they do, every day they are working.
Occupational Health Safety and Wellness Policies
Note: To complete this orientation, you must read the policies with the asterisk* beside them.
- Attendance Support and Management Policy* PDF
- Respiratory Illness (Covid-19 and Influenza) Immunization and Management Policy* PDF
- Respectful Workplace Policy* PDF
Read the summaries of additional Occupational Health, Safety and Wellness Related policies. PDF
For more information about Occupational Health Safety and Wellness at Health PEI, see the Orientation to Occupational Health, Safety and Wellness.
- Watch the HPEI Violence Prevention Training video (22 minutes)
- Read the HPEI Violence Prevention Policy* PDF
Workplace Hazardous Information System (WHMIS)
WHMIS is a comprehensive system for providing health and safety information on hazardous products intended for use, handling, or storage in Canadian workplaces. WHMIS training helps keep you, coworkers, patients, and visitors at Health PEI workplaces safe.
At the end of this orientation, you will need to sign a form attesting to having performed the steps below.
- Read the WHMIS training presentation.* PDF
- Take the WHMIS quiz* WORD WHMIS quiz answers *WORD (Check your Downloads folder for documents.)
- Print and have your manager sign your WHMIS Certificate of Completion. PDF Please retain this certificate for your records.
Employee Assistance Program (EAP) and MindBeacon
Employee Assistance Program
The Employee Assistance Program (EAP) offers confidential, professional counseling services to help resolve problems that affect your personal life and may affect work performance.
MindBeacon provides confidential, online, mental health support including:
- A private online space to access mental health support
- A monthly mental wellness newsletter and virtual events
- Talk, type, read, watch – whatever you're most comfortable with
- High-quality, evidence-based care
Training and Development
Health PEI Performance and Development
Health PEI recognizes and values the significant contributions of its employees to the provision of quality programs and services. We are committed to the continuous learning and professional development of all our employees.
Read the Health PEI Performance and Development Policy. PDF
Internal training and development
The Public Service Commission (PSC) offers workshops and other learning opportunities (Pathways to Learning) on a variety of topics for employees of Health PEI and The Public Service Commission.
On the PSC Learning and Development website, you can also find information about how to develop your skills as a leader, online courses and additional learning opportunities.
Funding for paid training
Health PEI and/or your union may be able to cover the cost of some or all of the cost of training taken outside of the government. Visit Development and Training Funds for a list of training funds offered by Health PEI and/or your union.
French language training
French Language Services offers courses in how to speak and write in French free of charge to provincial government employees. See the French Language Training Program page for eligibility requirements and how to apply.
Your learning and development plan
At least once a year, you should meet with your supervisor to talk one-on-one about your learning goals. Download the learning and development plan template. PDF
Collective agreements provide terms and conditions of employment for a group of employees. If your position is unionized, it is subject to your union’s collective agreement.
For your union’s collective agreement with Health PEI see the Collective Agreements page.
Staff who are not unionized are called excluded. If you are excluded, you can contact your employee services assistant for information on the terms and conditions of your employment.
Your Pay and Benefits
In order to be paid:
On your first day you will need to provide your manager, supervisor, or administrative assistant with your:
- Social Insurance Number
- Banking Information (institution, transit number, account number and/or a void blank cheque)
When do I get paid?
You will be paid every second Thursday for the two-week period (from Sunday to Saturday) ending two weeks prior. See the 2023 payday calendar. PDF
Where can I find my pay stub?
Your pay information is stored in an application called PeopleSoft. You can find your pay stubs (also called pay advices) by logging into Insite, selecting My HR and then Payroll.
To sign into Insite, use your computer login information or contact the ITSS Service Desk to set your password. (See the second last section on this page for ITSS Service Desk contact information.)
Public Sector Pension Plan (PSPP)
You will be automatically enrolled in the PSPP Pension Plan when you become permanently employed by Health PEI and will contribute to the plan through regular payroll deductions.
Learn more about the Public Sector Pension Plan.
Eligibility for group benefits is determined by your status with the employer.
Permanent Employees – Pension (PSPP), group life, accidental death, and disability and long-term disability benefits are compulsory; health and dental are optional; union dues (if applicable) and general statutory deductions (income tax, EI and CPP).
Temporary Employees – general statutory deductions and union dues (if applicable). Group insurance benefits when eligible.
Casual Employees – general statutory deductions and union dues. Casual employees are paid an additional 12% greater than the first step in their classification in lieu of statutory holidays and vacation. Casual employees are not eligible for group insurance benefits.
Learn more about group benefits.
The ITSS Service Desk (Technical Help)
If you need technical help regarding your computer, phone or the Clinical Information System, the ITSS Help Desk is available 24/7, 365 days per year.
Contact the Service Desk
Online Self-Service Help Desk: https://helpdesk.gov.pe.ca/helpdesk/
Orientation and policy acknowledgment
You are almost done...
To complete your initial orientation and onboarding, please download and fill out the Orientation and Policy Acknowledgement Form PDF and return it to your employee services assistant. This will be included in your employee record with Human Resources.
Congratulations on reviewing all the materials! (We know it is a lot on your first day.) Your manager or supervisor will be able to answer any further questions you may have.
- All Hazards Plan (QEH) (Presentation) [PDF]
- Environmental Services (Presentation) [PDF]
- Welcome Letter from Employee Health [PDF]
- New Staff Employee Health (Presentation) [PPT]
QEH Nursing Department
Nursing Orientation (password protected) [PDF]
- Upon completion of this orientation, please download (save), complete and submit the Nursing Orientation Confirmation Form [PDF] to email@example.com
- If you would like to provide us with your feedback, please download (save), complete and submit the Nursing Orientation Evaluation Form [PDF] to firstname.lastname@example.org
- Nursing Student Orientation (password protected) [PDF]